LAST UPDATE: 08.06.2018; 09:52

Privacy Statement

This Privacy Statements provides an overview of the data collected, the purposes of data collection, the type of processing performed, your rights as a data subject, and who to contact for additional information.

1. Collection and processing of personal data via the Parliament website

Personal data are collected via the Parliament website only if you provide such data to the Parliamentary Administration by completing and transmitting the corresponding form / data entry field on the website. Data collection – and possibly publication – is subject to your consent given on a voluntary basis. However, if the obligatory fields are not completed, you cannot use the respective services and functions. You can withdraw your consent at any time, which results in the deletion of your data. The lawfulness of data processing before the withdrawal of your consent is not affected.

a) Online endorsement of petitions and citizens’ initiatives

In connection with the online endorsement of petitions and citizens’ initiatives, the following personal data are collected:

  • Email address
  • Title (non-obligatory)
  • Surname and first name
  • Postal code and city
  • Country
  • Consent to publication of data: yes/no
  • Petition / citizens' initiative endorsed
  • Date and time of endorsement in the form
  • Date and time of confirmation of endorsement, if clicking on the link sent by email is required.

The data are stored in the Parliament’s own database and used only for the purpose of processing your endorsement. In order to avoid abuse through multiple endorsements, the data will be stored until expiry of the deadline for endorsement of the petition or citizens’ initiative concerned. Upon expiry of the deadline, the data are anonymized (unless consent to publication of the data has been given). The data are not transmitted to third parties.

It is up to you to decide if your endorsement is to be published or not. Your data will not be published unless you have ticked the corresponding box (“Ich bin mit der Veröffentlichung meiner Daten einverstanden”, i.e. “I consent to publication of my data”) or explicitly consented to publication by clicking on the link sent to you by email. The following data are published:

  • Surname, first name and title, if any
  • Postal code and city
  • Date of endorsement

b) Opinion on a ministerial draft bill submitted via the website

In connection with the submission of an opinion on a ministerial draft bill or within the framework of an assessment process carried out at the committee stage (enlarged assessment procedure) on the website, the following personal data are collected:

  • Email address
  • Title (non-obligatory)
  • Surname and first name
  • Postal code and city
  • Country
  • Ministerial draft bill the opinion refers to
  • Text of the opinion
  • Consent to publication of the opinion: yes/no
  • Date and time of transmission of the form
  • Date and time of confirmation of the email address, if clicking on the link transmitted by email is required.

The data are stored in the Parliament’s internal database and used for the purpose of processing the opinion. The data subject’s surname, first name and title, if any, as well as the text and the date of the opinion are displayed on the Parliament’s intranet. Opinions released are made available to the parliamentary groups via the intranet. In the case of ministerial draft bills, opinions are communicated to the Ministry concerned for its work. Moreover, data can be used for the purpose of scientific studies or statistical surveys, provided these are not designed to produce results of a personal nature.

Opinions are published on the Parliament’s website only if the persons submitting an opinion have explicitly consented to such publication by ticking the corresponding box (“Ich bin mit der Veröffentlichung meiner Stellungnahme einverstanden”, i.e. “I consent to publication of my opinion”) or by clicking on the corresponding link transmitted by email. The following data are published:

  • Surname, first name and title, if any
  • Text of the opinion
  • Date of the opinion

c) Online endorsement of an opinion published on the website

In connection with the online endorsement of an opinion within the framework of an enlarged assessment procedure, the following personal data are collected:

  • Email address
  • Title (non-obligatory)
  • Surname, first name
  • Postal code and city
  • Country
  • Opinion endorsed
  • Consent to publication of the data: yes/no
  • Date and time of endorsement in the form
  • Date and time of confirmation of endorsement, if clicking on the link transmitted by email is required

The data are stored in the Parliament’s internal database and used only for the purpose of processing your endorsement. In order to avoid abuse through multiple endorsements, the data will be stored until expiry of the deadline for endorsement of the opinion concerned. Upon expiry of the deadline, the data are anonymized (unless consent to publication of the data has been given). The data are not transmitted to third parties.

It is up to you to decide if your endorsement is to be published or not. Your data will not be published unless you have ticked the corresponding box (“Ich bin mit der Veröffentlichung meiner Daten einverstanden”, i.e. “I consent to publication of my data”) or explicitly consented to their publication by clicking on the link sent to you by email. The following data are published:

  • Surname, first name and title, if any
  • Postal code and city
  • Date of endorsement

d) Registration on the website

When you register on the website, the following data are collected:

  • Email address
  • Password
  • Date of registration
  • Date of confirmation of registration (time of clicking on the link transmitted by email)
  • Internal key for validation of the email confirmation, which is transmitted together with the email

Indication of the data required for submission of an online endorsement is optional, i.e.:

  • Surname, first name, title
  • Postal code and city
  • Country

Registered users can use the following additional functions, for which the following data are stored:

Email subscription to “Parlamentskorrespondenz”, i.e. to the press releases of the Parliamentary Administration’s press office (optional):

  • Topics subscribed to

Bookmarks (optional):

  • Links (bookmarks) to the Parliament’s website
  • Text of the bookmark
  • Position number

"Parlament Aktiv" page (optional):

  • Settings of the “Parlament Aktiv” page, e.g. box, sequence.

The data are stored in the Parliament’s internal database and used exclusively to administer the user account and provide the functions selected by the user. Data history is not stored. Data are not transmitted to third parties. Registered users can view and modify their own data at any time. Deletion of the user account can be requested.

e) Registration for public events

Upon registration for public events, the following data are collected:

  • Form of address
  • Surname and first name
  • Title (non-obligatory)
  • Academic degree (non-obligatory)
  • Institution (non-obligatory)
  • Email address
  • Postal address
  • Postal code and city
  • Country (non-obligatory)

The data are used to record your registration and will be stored until the time of the event. After the event, all data are deleted, except for the form of address, surname and first name, which are preserved for documentation purposes. The data are not transmitted to third parties.

f) Registration for guided tours

Upon registration for guided tours for groups, the following data of the person registering are collected:

  • Form of address
  • First name and surname
  • Name of the group
  • Number of participants
  • For school classes: age of the pupils
  • Email address
  • Phone number
  • Language
  • Date requested (date and time of day)

The data are used exclusively for the purpose of organizing and conducting the guided tours. They are not transmitted to third parties. However, selected employees of third-party operators working in the security department have the right to view these data.

g) Registration for the information service of the Parliamentary Budget Office

Upon registration for the information service of the Parliamentary Budget Office, the following personal data are collected:

  • Email address

These data are used exclusively for the transmission of information by email. The data are not transmitted to third parties. Upon deregistration from the information service, the personal data collected are deleted.

2. Collection and processing of personal data other than (or not exclusively) via the website

a) Enquiry Service (i.e. the citizens information team)

When you contact the Enquiry Service, the following personal data – if provided by you – are collected:

  • First name, surname
  • Phone number
  • Name of company
  • Address
  • Email address
  • Subject matter / content of your request and of subsequent communication

These data are required for the processing of your request (and for the team of the Enquiry Service to perform its tasks) and are used exclusively for this purpose. If necessary in a specific case, your request will be transmitted to the competent unit of the Parliamentary Administration or to parliamentary groups. Apart from that, data will not be transmitted to third parties unless you give your consent in a specific case. The communication will be preserved for documentation purposes.

b) Newsletter

The Parliamentary Administration publishes newsletters covering a variety of topics. The following provisions apply to these newsletters:

A newsletter will be sent to you only if you have subscribed to it or selected the newsletter by adjusting the settings of your registered user account accordingly. As a rule, we store your first name and surname, your email address and other personal data, if any, transmitted by you with your registration, if such data are required for transmission and administration of the newsletter.

Transmission of the newsletter is based on your consent, which is given on a voluntary basis. Your data are used exclusively for the purpose of transmission and administration of the newsletter. Your data are not transmitted to third parties. You can withdraw your consent at any time, which results in the deletion of your data. However, the lawfulness of data processing before the withdrawal of consent is not affected.

c) Opinions submitted by email in an assessment procedure

When you submit an opinion in an assessment procedure by email, the provisions governing opinions submitted via the parliamentary website apply (see 1.b).

d) Registration for non-public events

Registration for non-public events is subject to the same privacy policy as registration for public events. The data collected are used exclusively to record the registration and will be stored until the time of the event. After the event, all data are deleted, except for the form of address, surname and first name, which are preserved for documentation purposes. The data are not transmitted to third parties.

Some events are organized in cooperation with external partners. In such cases, persons notified to the Parliamentary Administration by the cooperating partner are also invited, whose data will be deleted by the Parliamentary Administration after the event.

e) Contractors

In the case of contractors of the Parliamentary Administration, personal data are processed to the extent necessary for pre-contractual and contractual purposes and/or on account of legal requirements. Storage of the data after the performance of the contract depends, above all, on the budgetary and accounting provisions in effect.

3. Photographs taken at events

Photographs are taken by the Parliamentary Administration to document the events organized. These photographs are used for reporting, information and documentation purposes.

The photographs are preserved in the image database of the Parliamentary Administration. Selected photographs are published on the Parliament’s website and made available for downloading in accordance with the terms of use of the Parliamentary Administration. Upon request, photographs are also transmitted to third parties (especially media, cooperating partners, participants of events) in accordance with the terms of use of the Parliamentary Administration.

4. Video surveillance

The buildings used by the Austrian Parliament and the entrances to these buildings are subject to video surveillance. This applies to the main entrance to the Hofburg Palace at Josefsplatz, the Pavilions at Heldenplatz and in the Bibliothekshof, Palais Epstein and the buildings at Reichsratsstrasse 1 and 9. Moreover, video surveillance has been installed to monitor the parking lots at Josefsplatz which are used exclusively by the Parliamentary Administration and access to these parking lots.

Video surveillance serves for the preventive protection of persons and property in the meaning of sect. 12 para. 3 point 2 of the Data Protection Act. The data are deleted after 72 hours. Data are not evaluated unless evaluation is required for a specific reason. Evaluations are recorded and performed on the basis of the four-eyes principle (by two different and unrelated organizational units).

5. Cookies

The session cookies used by the website are deleted when the browser is closed. Moreover, for reasons of failure safety and load distribution, a cookie is placed by a device of the network infrastructure, which is deleted after 24 hours. It exclusively contains information on which of the Parliament’s web servers is and/or was connected to the user’s device so that the session can be continued after the connection has been interrupted and re-established. This cookie is neither read nor evaluated in any way by other system components of the Parliament’s website.

6. Web analysis

The www.parlament.gv.at website uses Matomo (formerly Piwik), an open source software for the statistical tracking of visits to the website (web analysis). Matomo uses so-called cookies, i.e. text files which are stored on the user’s computer to analyse his/her usage of the website. Information on the usage of the www.parlament.gv.at website generated by the cookies is stored on one of the Parliamentary Administration’s servers for the purpose of analysing website usage. Such information is not transmitted to third parties. The user’s IP address is anonymized prior to storage. The user can prevent the use of cookies by adjusting the settings of the browser software accordingly. In this case, however, full use of all functions of the website may not be possible.

7. Social Media

The Parliamentary Administration takes the ongoing debate on data protection in the social networks very seriously. For the time being, it is yet to be finally clarified if and to what extent all networks are offering their services in conformity with European data protection rules.

We therefore explicitly underline that the services used by the Parliamentary Administration, i.e. Twitter, Facebook, Instagram and YouTube (Google services), store the data of their users (e.g. personal information, IP address) and use them for commercial purposes in accordance with their privacy policy. The Parliamentary Administration has no influence on data collection and data usage by the social networks. It has no information whatsoever on where, for how long and to what extent data are stored, if the networks comply with their obligations to delete data, if data evaluations are performed and linkages established, and to which third parties data are transmitted.

8. Automated dicision-making

Within the scope of activities of the Parliamentary Administration, automated decision-making pursuant to Art. 22 GDPR is not practiced.

9. Rights of data subjects

In respect of your personal data, you have the right of access, the right to rectification, erasure, restriction of processing, data portability, and the right to object (Art. 15 to 21 GDPR).

If the lawfulness of data processing is based on your consent, you have the right to withdraw your consent at any time. Withdrawal of consent does not affect the lawfulness of processing on the basis of your consent before its withdrawal (Art. 7 para. 3 GDPR).

In matters regarding the parliamentary administration, you have the right to lodge a complaint with the Data Protection Authority (sect. 24 et seq. of the Data Protection Act).

10. Contact

In all matters relating to the issues outlined above, please address your comments and questions by email to: verfassungsrechtsangelegenheiten@parlament.gv.at. If you wish to invoke your rights as a data subject, please enclose the relevant proof of identity.

A data protection officer and a deputy data protection officer have been appointed for the Parliamentary Administration. Please address your enquiries to:

Data Protection Officer of the Parliamentary Administration
Dr. Karl Renner-Ring 3
1017 Vienna

Tel: + 43 1 40110 -2732 or -2610
E-Mail: datenschutzbeauftragte@parlament.gv.at

The President of the National Council exercises the function of controller, as defined in the General Data Protection Regulation:

President of the National Council
attn. Dr. Harald Dossi, Secretary General of the Parliamentary Administration
Parliament
Dr. Karl Renner-Ring 3
1017 Vienna 

Tel: + 43 1 40110 – 0